AI prompts for productivity
Prompts to plan your week, clear your inbox, summarise documents, write formulas, make decisions, budget, plan trips and meals, and build habits. Works with ChatGPT, Claude and Gemini.
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- Open directly in ChatGPT or Claude
Plan my week like a chief of staff
Works with: ChatGPT, Claude, Gemini
Act as my chief of staff. Here are my goals for this week, my fixed meetings and my task list: [paste] Build a realistic weekly plan with time blocks, protecting 2 deep-work blocks a day. Prioritise using impact vs effort, flag what I should delegate or drop, and add buffer time. Output as a day-by-day schedule plus the top 3 outcomes that would make this week a success.
Summarize any long document
Works with: ChatGPT, Claude, Gemini, NotebookLM
Summarise the document below for a busy [role]. Give me: 1. A 3-bullet TL;DR 2. Key facts, numbers and dates 3. Decisions or actions required from me 4. Risks or red flags 5. Questions I should ask the author Quote the exact sentence for any critical claim. [paste document or upload file]
Excel and Google Sheets formula expert
Works with: ChatGPT, Gemini, Claude
I am using [Excel / Google Sheets]. My data: column A has [data], column B has [data], column C has [data]. I want to [describe goal]. Write the formula, explain how it works step by step, and give an alternative using a pivot table or QUERY function if that is simpler. Also tell me how to handle blanks and errors.
Decision-making framework
Works with: ChatGPT, Claude, Gemini
Help me decide: [describe decision and options]. Use a weighted decision matrix. First ask me for my top 5 criteria and their weights, then score each option, show the table, and give a recommendation. Also run a pre-mortem: imagine it is 12 months later and the choice failed. What went wrong?
Turn a voice note into a clean document
Works with: ChatGPT, Claude, Gemini
Below is a rough voice-note transcript full of ums, repetition and tangents. Turn it into a well-structured document with a title, headings, clear bullet points and a short summary at the top. Keep all ideas, remove filler, and add a list of follow-up tasks at the end. [paste transcript]
Inbox zero assistant
Works with: ChatGPT, Claude, Gemini
Here are the emails in my inbox (sender, subject, first lines): [paste] Sort them into: reply today, delegate, schedule, read later, and archive. For the reply-today group, draft short replies in my voice. List any deadlines or commitments I should add to my calendar.
Personal finance budget planner
Works with: ChatGPT, Claude, Gemini
Help me build a monthly budget. Income after tax: [amount]. Fixed costs: [list]. Variable spending last month: [list]. Goals: [savings / debt payoff / emergency fund]. Create a budget using the 50/30/20 rule adapted to my situation, flag where I overspend, suggest 5 realistic cuts, and show how long until I reach each goal. This is not financial advice.
Trip itinerary planner
Works with: ChatGPT, Gemini, Perplexity
Plan a [number]-day trip to [destination] for [who is travelling] in [month]. Budget: [budget]. Interests: [interests]. Pace: [relaxed / packed]. Give a day-by-day itinerary with morning, afternoon and evening, travel time between places, food recommendations, booking tips, rainy-day alternatives and a packing list.
Meal plan and grocery list
Works with: ChatGPT, Claude, Gemini
Create a 7-day meal plan for [number] people. Diet: [preferences / restrictions]. Daily calories: [target]. Cooking time: under [minutes] on weekdays. Budget: [amount]. Include breakfast, lunch, dinner and snacks, reuse ingredients to reduce waste, and finish with a grocery list grouped by store section.
Habit tracker and routine designer
Works with: ChatGPT, Claude, Gemini
I want to build these habits: [habits]. My current routine: [describe day]. Design a realistic morning and evening routine using habit stacking, starting tiny. Give a 4-week progression plan, a simple tracking table, and what to do when I miss a day.
Project plan with timeline
Works with: ChatGPT, Claude, Gemini
Create a project plan for [project] with deadline [date] and team [members and roles]. Break it into phases and tasks, estimate durations, mark dependencies and the critical path, assign owners, and add milestones. Output as a table I can paste into a spreadsheet or Gantt tool.
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Productivity prompts: FAQ
How can AI make me more productive?
Use AI for planning, summarising, drafting and decision support. Give it your real tasks, calendar and goals, then review and act on its suggestions.
Is AI budgeting advice reliable?
AI can organise your numbers and suggest ideas, but it is not financial advice. Check important decisions with a qualified professional.
Are these prompts free to use?
Yes. Every prompt in the Softsols AI prompt library is free to copy, edit and use for personal or commercial work.
How do I customise a prompt?
Replace everything in [square brackets] with your own details. The more specific your context, audience and desired format, the better the result.
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